Waitlist management and caseload outreach in one. The moment a slot opens, reach the right person first — whether they're waiting to start or an existing client who wants a better or additional time.
Stop juggling spreadsheets, voicemails, and sticky notes. One link, one dashboard, every patient accounted for.
Share a branded intake link on your site and email signature. Patients add themselves in a minute — consent captured, preferences recorded, minors handled.
Announce an opening to exactly the right people — filter by status, insurance, format, or name — and they request it in a tap. You choose who gets it; nobody's auto-booked.
Rules match incoming intakes to trusted colleagues by insurance, type, or combinations. Every referral is review-gated, then onboards the colleague onto NextChair too.
Scheduled check-ins ask waitlisted patients if they're still waiting. Confirmers stay; anyone who opts out comes off automatically. Your list never goes stale.
Give patients one link to join your waitlist. Mobile-friendly, consent-captured, and branded to your practice.
Screen new patients up front with rules for provider, age, therapy type, format, and insurance — So only the right fits ever reach your list.
A cancellation frees up? Notify your waitlist and current patients who asked for a better time — First to reply gets it.
Bring your existing patients and current waitlist in one bulk CSV upload — Or add them one at a time. Live in minutes.
Keep your caseload engaged — Offer existing clients a better or additional time the moment one opens, reducing churn and gaps.
When you're full, rules send the right patients to trusted colleagues automatically — Still approval-gated, so you stay in control.
Live in five minutes. No setup calls, no contracts.
Sign up, set your profile, and get your personal intake link.
Add it to your website, email signature, and listings. Patients self-serve onto your waitlist.
Alert on openings, change statuses, and route overflow — all from one dashboard.
Pay only for the patients you're actively managing. No seats, no tiers, no surprises.
Free while you have 5 or fewer waitlist or existing patients. Go over 5 and it's a flat $10/month, no matter how many. Referred, declined, and left patients never count.
Get startedThe questions practices ask before they switch.
Yes. Patient data is encrypted at rest and in transit, access-controlled, and audit-logged. We sign a Business Associate Agreement with every U.S. practice and a PHIPA agreement with Ontario practices.
Only patients on your waitlist or marked active. Referred, declined, and left patients never count — and your first 5 patients are always free.
No. They use a simple link to join your waitlist, request openings, or confirm interest — no passwords and nothing to download.
Announce an opening to exactly the right people — filter by status, insurance, format, or name. Interested patients request it in a tap, and you choose who gets it. Nobody is auto-booked.
Yes. Set rules for age, therapy type, format, and insurance. Intakes that don't fit are routed away with your message instead of cluttering your list.
Overflow routing matches patients to trusted colleagues by rules you define. Every referral is approval-gated by you, then invites the colleague onto NextChair with the patient waiting in their dashboard.
Import your whole roster and current waitlist in one CSV, or add patients by hand in seconds. You're live in minutes — no migration project.
No setup fee, no contract, cancel anytime. Usage-based pricing means you only ever pay for the patients you're actively managing.